Your Ontario document, accepted abroad
Canada joined the Apostille Convention on January 11, 2024. For most countries one certificate from the province now does what used to take a trip to an embassy. We take your document to the counter in person and you watch every step.
Per document
$75
Plus the Ontario government fee, charged at cost.
- Government fee, government issued original$32
- Government fee, notarized document$16
- Notarization by an Ontario lawyer, if needed$125
You see the exact total, tax included, before you pay.
Your original never goes in the mail to the government.
Mailing a request to Ontario's Official Documents Services can take up to 15 business days, and for all of them your birth certificate is somewhere you cannot see. We submit in person at 777 Bay Street in Toronto and collect it the same way.
Each document is photographed when it reaches us, when it is submitted and when it comes back, so there is a record of where it has been.
How an apostille runs
Ordered
Tell us the country and the documents. Pay the exact total.
Documents received
Drop them off or courier them to our Mississauga office. Photographed on arrival.
Checked and notarized
If a document needs notarizing, an Ontario lawyer does it in wet ink.
Submitted at 777 Bay
Handed in at the counter. The receipt is photographed to your file.
Returned to you
Collected and ready for pickup, or returned by tracked courier at cost, approved by you first.
What can be apostilled
Ontario handles documents issued or notarized in Ontario. Federal documents such as RCMP record checks go to Global Affairs Canada instead; tell us and we will explain the route.
- Birth, marriage and death certificates
- Degrees, diplomas and transcripts
- Powers of attorney
- Affidavits and statutory declarations
- Articles of incorporation and corporate records
- Court orders and divorce certificates
- Travel consent letters
- Notarized copies of passports and ID
Questions about apostilles
What is the difference between an apostille and authentication?
An apostille is a single certificate that every country in the Apostille Convention accepts. Countries outside the Convention still use the older route: the document is authenticated here and then legalized by that country's consulate. Tell us the country and we tell you which applies before any work is done.
Does my document need to be notarized first?
Government issued originals such as birth and marriage certificates usually do not. Documents you signed yourself, such as a power of attorney or a consent letter, and copies of documents, do. If yours does, an Ontario lawyer notarizes it for $125.
How do I get my documents to you?
An apostille is attached to the original paper document, so we need it in hand. Bring it or send it by tracked courier to 55 Village Centre Pl, Suite 200, Mississauga, ON L4Z 1V9, Monday to Friday, 9 a.m. to 5 p.m. Write your job number on the envelope.
How long does it take?
It depends on the counter's processing time on the day and on whether notarizing is needed. Your tracking page shows the date each step happened, and we tell you the expected return date when we submit.
Ready when your documents are.
You see the exact total before you pay.